At what point in the response timeframe should the kickoff be planned?

Planning the kickoff meeting about 15 percent into the effort is advantageous because it balances the need for initial preparation with the necessity of team engagement. At this stage, sufficient groundwork will have been laid, allowing the team to understand the project’s scope and requirements while also giving members an opportunity to familiarize themselves with their responsibilities. This timing ensures that logistical aspects are organized, and any necessary documentation is prepared, which promotes a more effective starting point for collaboration.

An early kickoff can lead to confusion or lack of organization, while waiting too long may hinder the ability to cohesively discuss and align on objectives, strategies, and timelines. Thus, scheduling the kickoff at around 15 percent into the response timeframe allows for an efficient transition from planning to action, creating a clear and collaborative environment for all team members involved.