Kickoff meeting organizers should:

Preparing a comprehensive kickoff package in advance is essential because it sets the tone and groundwork for the entire proposal process. A well-structured kickoff package typically includes key information such as project objectives, timelines, team roles, and expectations. This preparation ensures that all participants are aligned and understand their responsibilities, helping to facilitate a more effective and productive meeting.

Having a comprehensive kickoff package also aids in addressing potential questions and concerns from team members, thereby promoting an environment of collaboration and clarity. It provides a centralized source of information that can be referenced throughout the proposal development process, ensuring that everyone is on the same page and prepared to move forward efficiently.

Such thorough preparation before the kickoff meeting is a best practice in proposal management, as it helps to streamline communication and foster a proactive rather than reactive approach to proposal development.